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Writing SITREPs

Writing SITREPs

Section titled “Writing SITREPs”

SITREP Guidance

Section titled “SITREP Guidance”

Purpose: To ensure clear, concise, and informative Situation Reports (SITREPs) that effectively communicate significant events, their implications, and the next steps to relevant stakeholders.

Location: SITREP bullets should be written and stored in a shared, secured platform, such as SIPR J39 OneNote, accessible to all relevant team members and leaders.

Broad Steps

Section titled “Broad Steps”

  • Identify Significant Events: Maintain a running list of notable events and actions throughout the week, including accomplishments, challenges, and lessons learned.

  • Categorize Events: Sort each event under the appropriate topic or theme to maintain focus and clarity.

  • Write SITREP Bullets: For each event, follow the “One-Topic-Per-Bullet” rule and include the following elements:

    • What: Describe the event or action that occurred using clear and concise language.
    • So What: Explain the implications or significance of the event, including its impact on the mission, objectives, or team.
    • Now What: Detail the next steps, expectations, or follow-up actions required, and how they contribute to the overall mission or objectives.

  • Spell Out Acronyms and Organizations: Ensure all acronyms and organizational names are spelled out on first use to maintain clarity for readers at all chain of command levels.

  • Review and Edit: Carefully review the SITREP bullets for grammar, style, and content, ensuring they are both concise and informative.

  • Share with Relevant Stakeholders: Distribute the SITREP bullets to relevant team members, leaders, and stakeholders in a timely manner, ensuring they have the information needed to make informed decisions.

Template

Section titled “Template”

  • Topic [describe the topic or theme of the bullet]

  • What [the event or action that occurred]

  • So What [the implications or significance of the event]

  • Now What [the next steps, expectations, or follow-up actions required]

Examples

Section titled “Examples”

  • Correct SITREP Line Example

    • UNIT NAME HERE successfully completed a two-day emergency response (ER) technical exchange (TE) with the Forces of the Country Here (FCH); 38 participants qualified in the required skills; the ER TE enhanced team readiness for real-world emergencies in the region here; FCH leadership requests future quarterly refresher training sessions.

  • Incorrect SITREP Line Example

    • Completed training exercise and did really well!

SITREP AI Prompt Template

Section titled “SITREP AI Prompt Template”

See best practices NIPR SITREP Workflow.

   1. Guidance
1. **Write SITREP Bullets**: For each event, follow the "One-Topic-Per-Bullet" rule and include the following elements:
   1. **What**: Describe the event or action that occurred, using clear and concise language.
   1. **So What**: Explain the implications or significance of the event, including its impact on the mission, objectives, or team.
   1. **Now What**: Detail the next steps, expectations, or follow-up actions required and how they contribute to the overall mission or objectives.
1. **Spell Out Acronyms and Organizations**: Ensure that all acronyms and organizational names are spelled out on first use to maintain clarity for readers at all chain of command levels.


### Examples
examples are just examples with placeholder data.
Correct SITREP Bullet Example
UNIT NAME HERE successfully completed a two-day emergency response (ER) technical exchange (TE) with the Forces of the Country Here (FCH); 38 participants qualified in the required skills; the ER TE enhanced team readiness for real-world emergencies in the region here; FCH leadership requests future quarterly refresher training sessions.


Incorrect SITREP Bullet Example
Completed training exercise and did really well!


The first time: Ask me questions that a Commander might ask to get more information about these bullets. These questions should help guide me to write better sitrep bullets:


#Varables for User to Use Below:
Take into account these variables which will be used in the output:


   1. Events
- **Event 1**: [describe the event or action that occurred](Briefly)
- **Event 2**: [describe the event or action that occurred](Briefly)


- My Org = ORG_HERE
- My Section = SECTION_HERE
- My AOR = AOR_HERE
  1. Review and Edit: Carefully review the SITREP bullets for grammar, style, and content, ensuring they are both concise and informative.